Zapier

How to make the most of your Adalo App by connecting it to 5,000+ applications via Zapier

Before You Begin

• Make sure you have an Adalo Account & are logged in.

• Make sure you have a Zapier Account & are logged in.

• The Adalo <> Zapier connection works for all Adalo & Zapier Subscriptions - even free!

• Connections triggered outside of Adalo require use of the Adalo API Key which is available on the Team and Business plans.

• You have your Adalo app & automation idea!

Introduction

Zapier Tutorial

You can use Zapier to connect your Adalo apps with over 5,000 other services and platforms like Slack, Google Sheets, Sendgrid, Twilio, Airtable, Hubspot, Twitter, Gmail, Instagram, and WordPress. The list of possible integrations can be found at Zapier <> Adalo.

In Zapier, every integration you make is called a Zap. Every Zap has two parts -- a Trigger and an Action.

Trigger is the condition on which the task will be performed.

Action is the task performed when condition is fulfilled.

Setting a Trigger

You can set your Adalo App to be the Trigger of the action.

This means that whenever a change happens to a collection in your Adalo App, it will trigger something to happen on another platform. For example, you could create a Zap where every time a new User record is added to your User collection (a new user signs up!), an email is sent to the new user welcoming them to the app.

Simple Zaps are not triggered by the Action taken on a screen/button -- they are triggered by the changes that happen to your database (your Adalo collection). See more in FAQs.

Example of Zap within Zapier

Zapier can use the information in your trigger (properties in your collection) or general information like date & time to populate your connected application.

There are two triggers that you can use from your Adalo App:

1. New Record is Created in a Collection in your Adalo app

2. Record is Updated in a Collection in your Adalo app

How to Discover Zapier from within Adalo

To reach your Zapier account directly from within Adalo, you can add a new integration at any stage using component or screen actions:

Action > New Integration > Services

Clicking on any one of the services (platforms or apps you want to connect your Adalo app to) will open a list of templates you can use to automate simple tasks in your business. You can use these templates or start one from scratch!

Zap Templates for Adalo Apps

Once you click on the same, you will be redirected to a new tab within Zapier. If you are not logged in, Zapier will need you to log in or create an account.

Be sure to choose the correct Adalo account that your app is in!

You can follow Zapier's Helpdocs to set up your automation Zap, including selecting the Adalo Account, Adalo App & Adalo Collection which will be the trigger for your automation.

The collection that you use to trigger your Zap should have at least 1 record for Zapier to test the Trigger during setup.

A successful trigger from your Adalo App

Be sure to name your Zap to avoid losing in the list of all the fun Zaps you'll create!

Setting An Action

You can also set your Adalo app to be the action.

So, in the reverse of the above example, you can specify that when an action happens, Zapier can automatically create or update a record in your Adalo app, and the record's properties can be populated by information from the previous trigger. You can also have the action be to update an Adalo record rather than create a new one!

Both Create & Update Adalo records are available in all Adalo plans (including free & up!) but if you are on an Adalo Free plan, your number of records are limited.

Using Adalo as an action property

You can subsequently use the properties added to Adalo in your app to perform any actions within Adalo! You can even trigger a multi-step Zap to use this record to create or update another Zap. The possibilities are endless!

FAQs

Will my Zaps be counted against App Actions?

Zap Triggers will not be counted against your app actions.

Zap Actions will be logged as App Actions.

Will my Zaps be counted against Record Limits on the Adalo Free Plan?

Yes - any records created or updated from the Zapier integration will be counted against your record limits on free plan.

I don't have a paid Adalo Account. Can I still use this?

Zapier can be used on all pricing plans (even free!). Learn more at Adalo | Pricing.

I don't have a paid Zapier Account. Can I still use this?

Yes! Zapier's free plan gives you a limited number of Zaps, but is 100% functional! For advanced actions or enhanced speeds, you can upgrade your account. You can learn more at Zapier | Pricing.

I created a Zap on one button, but it is running every time the collection is updated. Can I limit it to one action point?

This is possible, but only for Zaps that are triggered by a Custom Action, hitting a Zapier Webhook. This is available on Professional Plan and above and is an advanced Zap.

In a simple Zapier<>Adalo connection, Zaps are not triggered by the action taken on the button -- they are triggered by the changes that happen to your database (your Adalo collection). Eg. If records in your collection X are created on two separate screens or components, and you have used "Record Created in X" as a trigger for Zap A, you cannot limit the Zap to one screen or button. Zap A will run every time a record is created in the collection X, whether it is at the component that you added the Zap to, or it is on another action point.

Simple zaps are triggered by the changes on a database, and not actions on a screen.

I'm getting a 500 error when my Zaps run, what's wrong?

Oftentimes, the 500 errors are due to incorrectly formatted data. Make sure to format the data for Zap Actions as shown below:

• Text: Any formatting will work

• Number: Must be either whole, decimal, or negative. No symbols or letters.

• True/False: Value must either be true or false. If left blank the value will be interpreted as false.

• Date: Must be formatted as YYYY-MM-DD

• Date and Time: Must be in ISO 8601 Format such as 2022-07-04T02:00:00Z. Adalo interprets all datetime as UTC.
• Image: Not supported for Create and Update Zap Actions. If you want to use your image files from Zapier Triggers, then you can prepend https://adalo-uploads.imgix.net/

Learn More

You can learn more about Zapier in our Zapier 101: The Fundamentals course made by Nick Simard for The Adalo App Academy.